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DATA SUBJECT INFORMATION STATEMENT

 

Donors

Royal National Children’s SpringBoard Foundation, a company limited by guarantee registered in England and Wales under number 10180187 which is also a charity registered with the Charity Commission for England and Wales under number 1167491, whose registered address is at 7 Grosvenor Gardens, London, SW1W 0BD (the Charity) processes your Personal Data in accordance with the General Data Protection Regulation (the GDPR) and the information set out in this Subject Information Statement.

  1. Background

    1. The Charity secures educational bursaries for disadvantaged young people and processes your Personal Data in order to achieve its objectives 

  2. Purposes and Legal Basis

    1. The Charity Processes your Personal Data and, where you have provided it, your Special Categories of Personal Data, for the following purposes:

      1. acknowledging and processing any donations provided by you;administration in relation to the support that you provide to the Charity;

      2. providing you with information about the activities of Royal SpringBoard and its partners;processing any enquiries or complaints raised by you and responding to any communications from you; and

      3. administration in relation to the support that you provide to Royal SpringBoard;

      4. statutory and regulatory compliance;

      5. processing any enquiries or complaints raised by you and responding to any communications from you;

      6. transferring to third parties with whom we have a relationship;

      7. transferring your Personal Data to HMRC in respect of any Gift Aid claims; and

      8. (if you explicitly consent) sending electronic marketing communications to you keeping you informed about the DPA activities falling into any of the above categories. 

    2. The legal basis on which the above Processing takes place is the legitimate interests shared by Royal SpringBoard and you as set out below.

    3. In order to Process your Personal Data for the purpose of providing you with electronic information we are required to obtain your consent. Where you have already provided that consent, no further action is taken. If you have not provided such consent, please register to receive information by contacting us at admin@royalspringboard.org.uk and confirming that you wish to receive electronic updates.

    4. As the legal basis of the processing Royal SpringBoard undertakes is obtaining your consent, please note that you may withdraw consent at any time. Should you withdraw your consent, Royal SpringBoard shall cease to Process your Personal Data. You may revoke your consent to receive such updates by changing your preferences by contacting the Charity using the contact details provided in this Statement or by using the unsubscribe function included in each update.
       
    5. The legitimate interests which permit the above Processing to take place are:
       
      1. the need to comply with regulatory requirements in relation to your donation, for example, the need to keep donation records for a minimum of seven years for accounting purposes;
         
      2. that the Processing is reasonable in relation to the activities to which it relates;
         
      3. the Processing is such as you would reasonably expect to be undertaken by Royal SpringBoard in respect of the management of your donation;
         
      4. that the Processing is necessary in respect of the activities that are undertaken and is in the interests of Royal SpringBoard and certain third parties and does not limit your interests or fundamental freedoms guaranteed by the GDPR; and
         
      5. that if you sought to terminate your consent to Royal SpringBoard Processing your Personal Data, we would still be required to retain information on your donation for at least seven years.
         
  3. Source

    1. You have provided the Personal Data which is Processed by the Charity.

  4. Recipients.

    1. The Charity may transfer your Personal Data to the following organisations or category of organisations:

      1. HMRC;

      2. our sub-contractors providing services to us; and

      3. central and local government and their agencies.

  5. International Transfers

    1. It is the intention of the Charity that your Personal Data will remain within the countries forming the European Economic Area (the EEA) and countries where the European Union has decided that the country has adequate data protection laws in line with those in the European Union.

    2. Your Personal Data will only be transferred outside of the EEA or a country which has been declared as having adequate data protection laws where:

      1. the transfer is necessary for the performance of any contract with you;

      2. you have entered the information into our Website and the information has been transmitted from your server to our server using systems based outside of the EEA;

      3. we have entered into an appropriate contract protecting your rights and freedoms, which is enforceable by you or the data protection authorities; or

      4. we have obtained your explicit consent 

  6. Storage

    1. We will generally store the Personal Data that we hold in relation to you for the duration of our relationship with you and for seven years after that relationship ends.

  7. Your Rights

    1. You have a right to obtain from the Charity confirmation as to whether or not your Personal Data are being Processed and, if your Personal Data are being Processed by the Charity, to access the Personal Data and the specific information set out in Article 15 of the GDPR. To access your Personal Data please contact admin@royalspringboard.org.uk. Please note that we will not provide any Personal Data to you until you have provided evidence to us to establish your identity. This may include a copy of your passport or other identification document. We will only provide information to you at an address which we have verified as belonging to you.  

    2. You have a right to rectification of any inaccurate Personal Data which we Process about you, or where Personal Data is incomplete to have the information completed. To obtain rectification or completion, you will need to provide the correct information to the Charity. An explanation of why you believe the information is inaccurate or incomplete would also be of assistance.

    3. Where certain grounds, as set out in Article 17(1) of the GDPR, apply, you will be entitled to have the Charity erase certain Personal Data relating to you. Where you wish to exercise your right of erasure, please contact admin@royalspringboard.org.uk setting out the grounds under which you would like the Personal Data the Charity holds about you erased.

    4. Where certain grounds, as set out in Article 12(1) of the GDPR, apply, you will be entitled to have the Charity restrict the Processing of certain Personal Data relating to you. Where you wish to exercise your right to restrict Processing, please contact admin@royalspringboard.org.uk setting out the grounds under which you would like the Personal Data the Charity holds about you restricted.

    5. In certain circumstances, where the legal basis of the Processing undertaken by the Charity is “consent”, you have a right to request the Charity transfers your Personal Data to a third party. If you wish to exercise your right to data portability, please contact admin@royalspringboard.org.uk.

  8. Complaints

    1. If you have any complaint about the Processing of your Personal Data undertaken by the Charity, please contact admin@royalspringboard.org.uk.

    2. Please note that you have a right to lodge any complaint about the Processing of your Personal Data by the Charity by contacting the Information Commissioner’s Office. 

    3. The Charity is not required to have a data protection officer under the GDPR and one has not been appointed, therefore please address all communications in relation to Personal Data to admin@royalspringboard.org.uk.

  9. Definitions

    1. The following terms have the following meaning in this Statement:

      1. Personal Data means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

      2. Processing means any operation or set of operations which is performed on Personal Data or on sets of Personal Data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

      3. Special Categories of Personal Data means Personal Data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation 

  10. Contact

    1. The Charity can be contacted:

      1. in writing at Royal SpringBoard, Buckingham Suite, 7 Grosvenor Gardens, London, SW1W 0BD;

      2. by email at admin@royalspringboard.org.uk; or

      3. by telephone by calling 020 3405 3630.

  11. Further information

    1. It is not intended that the Charity will undertaking any further Processing of your Personal Data other than that which is set out in this Statement. However, if this position does change, the Charity will provide you with further information.

    2. This Statement was last updated on 31 August 2018.